Academic Enterprise Solution

 
A complete school management software
General Features  
User friendly Navigation with Sidebar and Tool bar
Dynamic Report Management
 
User can select/deselect required field.
 
User can rearrange report fields in any order
 
Manage visibility of each fields
 
Allow saving of report structure.
Microsoft Tools Integration – Export to MS Excel, MS Word and HTML
Convert data into Information-through user definable filter settings you can now see data as information-use it as a Decision Support System (DSS)
Smart card Integration
 
Supports both Contact and Contact less cards
 
Supports both Student and Staff information
 
Implemented using COM technology (Allow changing of smart card readers with out modifying application)
 
Allow users to configure settings (Master Settings/ Smart card Settings)
 
Integrated with All modules
 
Allow unlimited Smart card writing
Easy integration with WEB – at the click of a button
 
Role Based Security
 
Custom Reports -Dynamic creation of reports with out modifying application
 
Manual / Automatic Backup
 
Single point Settings screen - Printer Settings, Smart card Settings, Database Tuning, Accounts linking and Default accounts
 
Windows style desktop for easy access of common functions
     
STUDENT INFORMATION SYSTEM
The module administrates the complete profile of a student in a very systematic way, from personal information to alumni information. It provides a single entry point for basic student information. Student Information System helps the administrator or principal of the institution to have an overview of each student's profile. The module helps the school staff to save much of their time in data entry and record maintenance as all departments can access this information without duplication of work and without errors. Ready to use reports will be available on a single mouse click.
     
Student Information - Complete databank with maximum information
Student Profile – All Important information about a student at the click of a button Principals and Top Level Management
Wide variety of Student Information Reports –view consolidated information pages with data retrieved from all over the campus instantaneously
 
Advanced student search
 
Roll Number wise list
 
Mailing Label Printing
 
Conduct Certificate
 
Course Certificate
 
Transfer Certificate
 
Campus / Religion / Community wise Statistics
 
Letter to Parent
 
House wise, Club wise and Gender wise reports
Mark list, Fee Dues and Library Dues in single screen
  Identity Card
Student Barcode Printing
Student Health Summary
Document Management
Remarks and Complaint Register
     
FEES
The single point fee collection system is one of the best features of AES. The module also manages different type of fees and dues of each student and it is posted to the respective account head in the accounts module. A fee receipt is generated, which can be handed over to the student for reference. The module tracks many records of the student’s past and present status of fee payment. It automatically generates reports to maintain the budget, income and expected fee from different classes and sections. There is provision for allowing fee concessions to students if required. The module also generates a defaulters list and a summary of the fees collected during a day or a period.
The system is linked to the financial accounting system so that the fee collected is automatically posted to the concerned accounts in the accounts system, updating the individual student ledgers.
Flexible Fee Setting
Categorization of fees for easy management - Common fees, Hostel fees, Refundable fees, Store, Transportation fees
Supports Advance Fee Remittance scheme
 
Concession and Fine Management
Refundable Fee Management
Reports
 
Date wise Fee Collection Report
 
Student/Group/Total Collection Report
 
Installment wise Collection Report
 
Concession Allotted List
 
Concession Availed List
 
Installment wise Fee Collection Forecast
 
Defaulters List
 
Option for Printing Reminders for Parents
 
Excess Paid List
Linked with accounts
     
ATTENDANCE
The Attendance Module enables to record and manage the leave and attendance details of the Staff and Students. It helps students and staff to access daily and monthly attendance reports. Attendance can also be taken for all the classes using barcode, smart card or with biometric reader.
Academic Calendar
Leave Management
Attendance security
Duty Leave support
Abbreviations
Define Leave Rules
User friendly Leave entry screen with update tracking option
Daily Subject allotment for each Group with Templates
Integrated with exam module
Reports
 
Daily/Monthly Attendance Report
 
Absentee Statements
 
Leave wise Summary Report
 
Subject wise attendance report of each student
 
Graphical Reports
     
STAFF DETAILS & PAYROLL
The module consists of all relevant information about a particular institution staff (Teaching / Non Teaching). It helps to manage leave and payroll details with user defined salary structure and salary generation. Staff transport and bank loan facility can be given from time to time. Payment slip can be generated and printed for individual staff. The payment interface with accounts module in AES helps to clearly report on total salary, net pay, deduction and loan payment etc.
     
Staff Information
Separate account for salary posting
Advanced Staff Search and Report
Options to manage Staff Applications
Leave Management
Payroll Management
 
Priority assignment screen for setting payroll display order
 
Option for creating any number of Additions and Deduction
 
Option for Linking Deductions with Loan and Transportation Charges
 
Staff Advances
 
Generate Pay slip in a single click
 
Separate option for staff acquittance
 
Option for Acquittance Cancellation
 
All/Staff wise Pay slip report
 
Salary Statement
 
Salary Statement for bank
Staff Transportation Management
Staff Loan and Recovery
   

EXAM MANAGEMENT
Management of Examinations is very easy with “AES”. Examination module helps in evaluation, performance, analysis, rank preparation, grade calculation, progress report card generation and printing of report card. The customized format enables you to create exam group, grade, subject allocation and define lessons with all other required information. The department uses this module to enter the marks scored by the student and to print the student mark list.
     
Flexible Subject Allocation
Flexible Exam Management
Unit Tests, Assignments and linking with Internals
Internal Mark Analysis
 
Internal Assessment and Laboratory results can be configured independently
for the relevant subject
 
Internal Assessment marks can be linked to the main examination module.
Independent Grading for subjects
Mark Entry and Analysis
Progress Report
Rank List Generation
Student Lifetime Performance Analysis
Class Toppers and Subject Toppers
Graphical Analysis based on performance in Exams
   
   
FINANCIAL ACCOUNTING SYSTEM
The accounts module helps users to manage and monitor all the accounting activities of the institution and to maintain the books of accounts. It integrates with all relevant modules which have information for accounts and gives us a single window information. Financial accounting of the institution is based on the Income – Expenditure and Assets – Liabilities. The system also provides Master setup for compiling group of departments under a single institution. This module also have facilities to generate Balance sheet and Trial balance, individually or collectively under the institution. Voucher printing facility, Reports like Receipt and Payment Vouchers, Cashbook, Bankbook, Journal Register, Daybook, and related Reports etc. are all provided in this module. There is provision for printing the Receipts and Payments register for a user-defined set of accounts.
     
Flexible & Infinite Grouping of A/c
Head of Account creation
Cash Receipt Voucher
Cash Payment Voucher
Bank Receipt Voucher
Bank Payment Voucher
Contra Entries
Journal vouchers
Day Book
Cash Book
Bank Book
Ledgers
Bank Reconciliation
Trial Balance
Income over Expense A/c
Balance Sheet
Financial year handling
   
     
Store and Inventory Management

The store and inventory module helps to manage the stock of items used by the institution. Inventory management module provides the complete status of items/equipments received, consumed and in stock. It also facilitates you in performing rate variation analysis from time to time and helps in effective damage handling.  Reports generated, conform to standard requirements of a store management system. This module is linked to the accounts module and generates vouchers for Purchase, Purchase Returns, Sales and Sales Returns.
     
Item Management
Categorize Items using Category, Type & Unit Definition
Vendor Management
Purchase & Sales Handling
Purchase Returns & Sales Returns
Damage Handling
Purchase Register & Sales Register
Purchase Return Register & Sales Return Register
Physical stock taking & variance report
Stock Reports, Stock Card etc
Creditor’s sale statement
Linked with Accounts
   
   

OTHER MODULES AT A GLANCE
Application Management

Application Management is a simple module handling the issue and receipt of applications for admission to the institution. It also has provision of mark entry of eligibility examination and selection of students.
Extra Curricular Activities
Extracurricular Activities are activities performed by students that fall outside the realm of the normal curriculum of school or university education. Extracurricular activities exist at all levels of education, from high school and college to university education. AES handles different clubs, houses, other activities like dance, music, sports etc. The system is flexible that you can define your own activities and have the student’s performance analysis of that particular activity. The user can keep track of the individual and group achievements in various sports activities by the students.
Event Management
Event Management module is closely related to the extra curricular activities. Schools and colleges conduct different types of competitions in arts and sports. Our event management module helps you to manage such an event very effectively. Definition of events, participant registration, point’s definition, points entry and result display are handled by this module.
Election Management
Our Election Management module helps you manage elections conducted at your organization. It allows you to do all activities from the definition of posts till the publishing of results
Placement Module
A Placement occurs when a staffing firm brings together a job seeker and an employer for the purpose of establishing an ongoing employment relationship. Our software helps you to maintain all the required information related to the employers and the job seekers.
Transportation & Vehicle Management
The transportation requirements are planned and entered in the module during the admission. This module manages the bus stops, list of traveling students and staff. The bus schedules define each bus stop with the list of students. This also will give you reports on operational costs like, fuel consumption, spares consumed, repair & maintenance and other inputs. You can schedule the vehicles for tours or other activities and the module helps you to handle it very effectively. The required fees can be collected in the fee collection module and the bus pass can automatically be printed and issued.
Asset Register
The Asset Register is a comprehensive module that deals with the management of fixed assets in a perfect way.  Purchase of assets, number assigning, transfer of assets to various departments, stock taking etc are the various options available in this module. You can take all the elaborate reports related to the assets currently in the institution.
Hostel Management
Boarding/Hostel module is intended for the complete administration of accommodation, room allocation and mess of the students and even the guests of the students.  You can easily manage and control admissions, allotment of different types of   rooms, fees, and correspondence
Front Office Management
Here is a module, which offers you a variety of things. It is having options for communicating among different users by leaving messages, reminders etc. The lost & found corner in this module is also very much useful. Here you can design various correspondence letter templates and print them. You are also provided with an address book.
Teacher Scheduling
Teacher Scheduling is a planning process, which enables you to schedule the classes for the year, giving prime importance to allocate teachers, subjects and lessons for each class during the current academic year. You have facilities to set planners for monthly and weekly scheduling of classes. Staff performance can be monitored with the help of variance reports
Staff Evaluation

The Institution's mission could not be achieved without a competent, motivated workforce. To that end, the performance evaluation review is one of the primary responsibilities of the management and this review is the most effective method of ensuring an efficient and effective operation. This module has everything to evaluate your staff.